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National Center for Preservation Technology and Training
National Park Service

Lee H. Nelson Hall

May 29, 2009

Minutes
Preservation Technology and Training Board

Attendees:

Judy Bense Andy Ferrell
Bob Sutton Kevin Ammons
Frank Preusser David Morgan
Horace Foxall Jeff Guin
Jim Garrison Kirk Cordell
Norman Weiss Sean Clifford
Norman Koonce Cynthia Sutton
Bethany Frank

Via Conference Call:
Jan Matthews
Jon Smith
Roy Graham
Bob Silman

  • Judy Bense calls meeting to order at 9:00 AM on May 29, 2009.
  • Introductions
  • Charter for the Board has not yet been signed. The board meeting has been advertised in the Federal Register and is in compliance with FACA rules. Changes to the charter have created some glitches, which were to be resolved by today. Until the charter is resolved, no official actions can be taken. We have a quorum of the board once the charter issue is resolved. Recommendations can be considered with a later vote. We value the board’s advice.
  • Spring 2008 Minutes: After a brief discussion, it was reiterated that due to unforeseen circumstances, this board meeting would be “unofficial,” and therefore there was no vote to approve the previous meeting’s minutes.
  • Bob Silman wanted to join us by phone, but a meeting with Smithsonian caused a conflict. Asked that the schedule be re-arranged so he could present later in the day.
  • Lunch will be at the Center; dinner will be at Oakland Plantation.

Bob Sutton: State of the Park Service at the National Level

  • $5.9 billion in tax act credits for historic preservation/rehabilitation. Numbers managed to increase despite the recession.
  • 80th Tribal Preservation office has been approved; this represents a doubling of THPO’s in the past four years.
  • $70 million for preservation grants projects. $2.8 dollars for every federal dollar
  • Congress created 9 additional Heritage Areas bringing the number to 49. This also almost doubles.
  • In the next five years, 70 percent of park service personnel will be eligible to retire.

National Academy of Public Administration:

  • NAPA Study – 30 parks added. Almost all are cultural or historical, but CR staffing nationwide declined by 29 percent. CR staff has many more reporting requirements. Staffs that are being hired are not permanent, but term or temporary positions. Losing institutional memory.
  • Looked at historic structures $1.9 billion in backlog for maintaining historic structures. This estimate is quite low. Condition assessment is good, 54 percent good, 46 percent fair or poor condition of historic structure. Of 500,000 to 2.5 million in archeological sites, about two percent are surveyed.
  • 125,000,000 artifacts under NPS care, which is as many as the Smithsonian. About half of the artifacts are cataloged and backlog is being reduced.
  • Congress has been encouraged to increase budget to cultural resources. Looking to the Natural Resource Challenge as a model.
  • CESU’s cooperative ecosystem study units – used for advancing research in natural research and can be used by cultural resource program.
  • Need to reduce backlog on maintenance. NCPTT will have a key role in sustainability issues within the cultural resource challenge.
  • The Organic Act of 1916 says that resources should be unimpaired.
  • New nationwide programmatic agreement between NPS and the SHPO’s. Main focus is the addition of THPO’s and the expedition of SEC 106 review.
  • Weiss questions CESU’s and whether this may hurt numbers of permanent staff in NPS.
  • Sutton indicates that we in NPS are not to do original research with NPS. Sutton indicates that every federal dollar results in $32 in actual research.
  • Weiss – is this an NPS image that natural resources are seen as more important than cultural resources?
  • Sutton – professionals in natural resources are up in the park service. Cultural resources is declining. NR disciplines are in the NSEU’s. Under NR challenges subunits were set up. Parks in that cluster work together on specific issues.
  • In the southwest Vanishing Treasures cluster: Mesa Verde, Chaco Canyon, able to hire staff to focus on regional issues.
  • Cordell: NR challenge brought big players together and went to congress indicating that NPS needs to advance knowledge in NPS on NR (natural resources.) Cultural resources need to bring big partners to the table. Big part of CR is inventory and monitoring.
  • Weiss: Should NCPTT be catalyst in bringing national and regional CR leaders to the table?’
  • Sutton: That would be great.
  • Weiss: Needs to help understand how this will impact NCPTT staff workload.

Kirk Cordell – State of NCPTT

  • Busy and active year
  • Move to one Board Meeting a year do we need additional contact with the board? When and where for annual meeting? What is the best time for the board?
  • Working with flat budgets and found ways to bring in additional funds to increase program levels.

Project Highlights:

  • Social Media and new website more effective
  • Expanded sustainability of cultural heritage
  • Created new course on environmental adaptations of historic buildings
  • Held first LEED training last week
  • Expanding NDE research; NDE course in Charleston with APT, second course in Frederick, MD with APT, NPS, HPTC
  • NDE Symposium at ASNT eddy currents at AIC Prospection in Depth with Presidio
  • Friends Group: Cordell receives training. Group is incorporated and 501c3 status is approved.

Integration with NPS:

  • Joint project with HPTC at Congressional cemetery
  • Hosted & presented at the NPS PAST program
  • Continued to present through NPSTEL program
  • Hosted 19th annual geophysics prospection course at the Center and at Los Adaes
  • NPS AFS Training course held at the Center
  • Prospection in Depth with Presidion Trust
  • Working with Denver service center, CARI and the Center for Collections Conservation Center
  • NPS Fundamentals Courses including training at Grand Canyon
  • Second Century Commission – Senator Howard Baker and Senator Bennett Johnston co-chair the commission. NCPTT has provided assistance as requested.

Partnerships:

  • US/ICOMOS – conference planners for New Orleans meeting.
  • Remote Site Surveillance Meeting at NCTC.
  • Pocantico Conference on sustainability & historic preservation
  • U of Florida Historic Preservation series of lectures & St. Augustine.
  • CMC New London
  • Cemetery Landscape Preservation in American Cemetery and in Brookline MA

Preserve America:

  • NCPTT clearinghouse but no additional federal funding. This has hampered progress we are doing what we can without additional resources.
  • Increase our convening functions, remote surveillance, and cemetery preservation.
  • Weiss: Broader NPS issues – suddenly stimulus package funds. Planned projects are now being pushed forward.
  • Sutton: NPS $750 million in recovery funds. Money for historic structures is forthcoming. PMS line item construction projects which are ranked by priority. Drawback: Historic structures must compete with other construction projects. Cannot say how much will go to historic structures.
  • NCPTT has only two projects in the PMIS queue: one for replacement of the air conditioning system in Lee Nelson Hall and one for the Collections Conservation Center.
  • Foxall: National Park brings projects forward without SEC 106 consultation and CR design. Unfortunately, NCPTT is not part of internal programs and does not have a role in these decisions.
  • Sutton and Foxall discuss the Design Administration Board (DAB). Dollars for NCPTTT through partnership with NPS units – is NCPTT visible within the park. Sutton will rely on NCPTT for the LEED component of the cultural resource challenge.
  • Visibility – inside NPS morning report an opportunity daily to put out our information.
  • Weiss: Forts on the east coast – will they know to come to NCPTT?

NCPTT Budget:

  • Oct. 1, 2009 through March 2009 on continuing resolution our funding advice for the year arrived yesterday. We have a flat budget with rising personnel cuts. We took a 20% budget in travel and expect another 20 percent budget cut. We have not had international travel approved since 2002. It is difficult to convene a group through international travel. Stabilized grants program slightly.
  • Standards treatment project – work order NPS accepted from DOD with us doing the lion’s share. NCPTT assisted last year without compensation.
  • Without NCPTT, the first round would not have happened. This will bring in $100K into NCPTT which is reflected in the budget.

Personnel change:

  • Once Chris Faith left the program, we eliminated the Heritage Education Program.
  • Hired Carol Chin in NSU/NCPTT joint faculty. Chin has degree in geochemistry.
  • Employed 3 NSU interns and 1 VA-funded intern during school year
  • Interns: 8 coming on Monday for the summer, no federal work-study funds, no director money, comes from NCPTT budget. We used to get CRPP money but that stopped 5 years ago.
  • Kevin has had to go to very costly administrative training to keep his warrant.
  • Sutton suggests tapping into HPTC contracting officer, $1 million warrant.

Facilities Management:

  • Explained the Center’s landscape that is in progress
  • Solved drainage issues associated with rear door.
  • New signage for the front of the building.
  • New server room; Evaluated by WASO information management.
  • Replaced all servers and added an additional firewall with additional funds
  • Added new flat screen TV/Monitor to improve training
  • Break areas with benches in the front and back of the building
  • Green Team; recycling; heat and air conditioning settings.
  • Wireless was just installed in the building

Grants:

  • 12 grants totaling $263,000

Board Business:

  • Most board members terms have expired – Silman, Preusser, Weiss, Foxall, Bense
  • Current – Spodek
  • Recognize – Mary Ann Gerbakas
  • Looking to fill one position with landscape architect or archeologist.

Partners Report

Steve Horton—Northwestern State University

  • Steve Horton represents NSU in place of President Webb. Dr. Randall Webb was unable to attend the board meeting due to freshman orientation today. Finally, repairs to the rear door are complete.
  • Strong academic presences. Masters in Heritage Resources program is growing in its third year. There will be eight new students this fall. There are lots of internship opportunities. We are in the second full year in Bachelors of Arts in Heritage Resources. Creole concentration focus in their 3rd year; anyone can minor in Creole studies.
  • NSU faces a $15 million budget cut with 71 full-time positions frozen (if someone leaves the position cannot be filled). For FY 09-10 academic year, a 16.88 percent furlough.
  • NCPTT always addresses community issues when asked. NSU-NCPTT relationship has never been stronger. Students on work study can come into NCPTT positions. There are issues with work study students who don’t want to work. In the eyes of the university, NCPTT is like a department.
  • NCPTT’s Jeff Guin has been an adjunct in the Department of Journalism at NSU and is a 1995 graduate of the program. Interns have come to NCPTT from the journalism and heritage resources programs. Any student that has internships at NCPTT can get credit through NSU provided that they pay tuition. NSU is also giving credit through other institutions through and MOU. Jason Lott is now superintendent at Bandolier NP. He graduated from NSU.

Laura Gates – Cane River Creole NHP
Welcomes board to Natchitoches and the Cane River region. We will be out in the field this afternoon. Emphasis on partnership:

  • Get so much out of the joining of resources
  • Students: Dusty Fuqua, strong in cultural relationships, collections manager now.
  • On both House & Senate, legislation to construct a collections conservation center. Provide authority to enter into agreement with NSU to find funding to build CCC. The legislation & pre-design documents are available. This greatly improves chances for funding.
  • PAST program sponsored at NCPTT with NPS CARI partnership. This program focuses on maintenance and journeyman training.
  • Preservation in Your Community is an annual summer event that brings together the highlights of the students from the Center and highlights from master’s center and highlights from the NPS. It is scheduled for the end of the summer and is open to the community
  • Partnerships are the basis of all our activities.

Cynthia Sutton – Cane River Heritage Area
Welcomes Board to Cane River Heritage Area. CRNHA has a small staff and small budget. Partnerships allows for technical expertise in both international and national arena through NCPTT.

  • Public outreach: Specific technical expertise on grants and similar issues.
  • Pressing issue: Re-authorization of heritage area and commission. Hoping to expand the area to the west parish border to include Los Adaes. Heritage area wants to fund intern for local GIS database through NCPTT. CRHA has placed signage and way-finding.

Kevin Ammons – Budget Update

  • $100,000 from DOD is in personnel costs. This frees up personnel expenses which can be reprogrammed
  • Utility costs remain level
  • Investing in new computers, laptops
  • Cooperative agreement details. Problems with reimbursements for two cooperative agreements and grants
  • Staff training for social media
  • Cordell points out training report in the board report.

David Morgan – Archeology & Collections
Training:

  • Midwest Archeological Course – Experts convention for geophysical archeological techniques wants to be more permanent partner with NCPTT. This course included lecture, technology fair, and discovery. Partnership with Midwest archeological center. Steve DeVore has been hosting workshop. Unofficial experts workshop using noninvasive measures. Lectures in the morning and then went to Los Adaes in the afternoon to practice with the techniques. Try to emphasis the process of the discovery. Provided illustration of some of the results they found.
  • David shows partially processed magnetometry data.

Prospection in Depth Training:

  • Is an NCPTT course that compliments the MWAC course? This course is hands-on, ground truthing, interpretation. Participants become a researcher, not simply a participant.

Comparative Cartography Study Project:

  • Looks at a comparison between topographic mapping and total station mapping at Los Adaes. Look at open pastures versus wooded terrain. Took a systematic approach. Resulted in accuracy and speed, personnel cost, communication loss time, continuous data. This research helps partners at Los Adaes.

Remote Site Surveillance:

  • Briefing sheet handed out. Share expertise and equipment with a working group. Have applied for legacy funding. Not funded but may continue to seek this.
  • Foxall asked if there were state funds for this project. Morgan looking to the federal side first.
  • Cordell indicated that archeological looting is related to drug trafficking.

LUNCH BREAK

Mary Striegel – 2009 Grants

  • Focus on future grants
  • Continues to advance preservation technology.
  • Without adaptations, the grant programs will soon run out of money.
  • Will not run out of money in 2010, unlike what the model originally depicts.
  • Continued pre-proposals protocol with staff to provide comments to communicate with staff about projects and proposals.
  • Limiting the grants to $25,000 for project revenue for a $50,000 project, but we are requiring a 1 to 1 match.
  • This ensures that we can track our federal dollars
  • Cordell: Money can be matched from another program
  • Worked harder to get the calls out earlier, etc.

12 Grants

  • Ohio State University-Creation of Web Accessible database
  • University of Delaware—Online Training Coarse
  • “What’s Out There”—Historic Landscape Grant
  • Tennessee State—Preservation of Human Dental Surface
  • Workshop on Preservation of Iron and Steel Bridges
  • Cultural Heritage Imaging in San Francisco.
  • Fire Safety for Historic Buildings
  • Arizona State Museum will evaluate treatments for basketry
  • Assessment of hand-held multi-zonal imagery for submerged resources
  • Princeton University—Salt Damage in Stone and Brick
  • Working with adjustments with the grant program, but without additional funds, the grants program will most likely diminish
  • Having a problem with grant recipients not acknowledging the Center at presentations and such
    NCPTT’s Sean Clifford and Jeff Guin will present ways that we are trying to work on improving our image and promoting the Center in joint with the grant program
  • Working now with Sean, Jeff and Lance about writing blogs and press releases about grants right when they come in

Sean Clifford – Web Clearinghouse

  • Website moved to WordPress.
  • Staff can add content without having web-building skills
  • NCPTT information can be syndicated
  • Content can be scheduled for publishing
  • Integration with social networking
  • Use of WordPress is free and has a lot of plug-ins
  • All content was imported from the old website into a WordPress site
  • Our visitors are up more than 200 percent with page reviews up more than 300 percent
  • There was more than 624 GB of downloaded material. Speed of downloads is much greater. Searching for information is much easier. Information is more prominent on search engines. We are publishing information more rapidly to the website as well. The use of keywords is helping.
  • Countries visiting are website: US 79.6 percent; China 4.6 percent; UK 1.88 percent, Canada, Korea
  • PDF products that are popular include Timber framing, etc,
  • Developing applications for the iPhone
  • Close captioning is required on our videos
  • Product searches are easier now

Jeff Guin—Public Relations and Social Media Initiative

  • Jim Garrison says that this is the single most useful topic that he took away from the last board meeting.

Social media is conversation facilitated by online tools. Hundreds of these tools. Social networks to connect participants to workshops. NCPTT one of the first preservation organizing social media via:

  • Podcasting—six episodes so far, three more by the end of summer
  • Facebook—NCPTT has more than 180 fans on the social network
  • Twitter—more than 200 people following our announcements. Rapidly growing.
  • YouTube—training videos and video press releases shared
  • NCPTT Wiki—encyclopedic reference of NCPTT history
  • Lots of exciting things are happening with social media and cultural heritage. We have the opportunity to partner and mentor other organizations. Most of the big players are not using social media in a useful interactive way.
  • There is strife within established organizations and younger people use these tools to express themselves and demand conversation, rather than being told what to do.
  • Preservation needs online leadership to help steer the conversation in a productive direction. NCPTT is set to help preservation organizations make sense of social media and gain influence in a big way.
  • Since these tools are free and easy to use, they are assets to organizations that need a lot of bang for their publicity buck. With knowledge, tools and a positive mindset NCPTT and other organizations can leverage these tools to substantially advance their missions.
  • Though it may seem like extra work in the short term, it is critical that NCPTT make social media a part of its workflow or else become irrelevant.
  • Social media experts are being brought in as trainers to help NCPTT streamline its efforts. The next trainer will be Lorelle VanFossen, who is a top blogger and trainer.
  • Obama is the first president to have a director of new media and an information technology director.
  • He has called publicly for a more transparent, more communicative government using the web.
  • The National Park Service still bans social media on its servers. This results in a conversation that is continuing online without any official knowledge or input.
  • Once a conversation is established, you no longer control it. You participate even if the feedback is negative. The rewards for authenticity and true interest in the opinions of others are mammoth.
  • Call to Action: NCPTT looks to its board as mentors and advocates. Though some members may not want to use these technologies personally, how can the board use its influence to promote these efforts and connect NCPTT to other organizations in need?
  • Graham: This is something Preservation Action may be interested in.
  • Preusser: There is a lack of communication between board members. These technologies could be useful in sparking meaningful interaction between meetings.

Where should training on social media go?

  • Training, tutorials at AIC annual meeting
  • Indianapolis Museum of Art
  • Western Association of Art Conservators
  • National Trust for Historic Preservation annual meeting. Have a looping presentation. See if we can have a social media session and a booth.
  • This is one way that “where you are does not matter.”
  • Bense says that NCPTT’s work is leaps and bounds ahead in how social media can be used in the preservation profession. This allows us to communicate with everyone – influences reaching to the Smithsonian, the NPS, etc. Judy says that we can present at many conferences.
  • Horace says one person at conference and others show from the Center. Could happen at an archeology meeting or National Trust. Need to get the attention of the upper leaders.
  • Bense believes that the board can assist as it absorbs these new concepts.
  • Do we need a resolution from the board? Formal request that the Center find ways to push this out to professional preservation organizations.
  • Bense would like write a letter to Jan Matthews expressing the PTT Board’s support for NCPTT’s social media efforts. The members present supported the idea.

Andy Ferrell—Sustainability & Historic Preservation Conference

  • Conference at Pocantico fully funded by the Rockefeller’s and jointly funded by the National Trust
  • Cordell and Ferrell attended from NCPTT
  • Drafted a Pocantico Proclamation. Can still accept comments.
  • NHP & NCPTT friends: June 8th goes public with a press release. Hope that people in the preservation world will be inundated with this.
  • A second committee (of 8) will do implementation on this.
  • There will be a half day session at the National Trust meeting on how this will influence the Secretary of the Interior’s Standards.
  • Silman has some cost outlay that needs to be reimbursed.
  • Jan Matthews: it was a brilliant conference
  • NCPTT will seek input on the document through its website.

Mary Striegel—Materials Research Program

  • Summer interns will work on learning modules on thin-layer chromatography
  • Looking for new technologies and new applications in preservation
  • Looking for new applications of eddy current analysis and interns have built prototypes for $100
  • Interns have been working together to expand the eddy current analysis system
  • Working with using lasers to remove graffiti from rock art
  • Carol Chin joined NCPTT and will wrap up the study on air pollution and stone.

Future research projects

  • Nano-technology polymers
  • Nuclear magnetic resonance MUCE-Mobil Universal Circuits Explorer
  • Allows you to see where pigments stop and can identify organic pigments
  • Intern Curtis Desselles has built a rudimentary machine

Training

  • A lot of work done in cemetery presentation
  • Workshop with Stephen F. Austin University
  • Hosting an Iron Workshop in New Orleans
  • Partnered with AIC to do an eddy current workshop

Applications of Eddy Currents

  • Identification of medals
  • Looking at coding over medal
  • See through corrosion layers
  • Worn-off hallmarks
  • 24 presentations and talks in Nashville, Tenn., immediately after the National Trust meeting
  • Reached about 300 or more Park Service employees with cemetery preservation
  • Work with Fran at UT Austin with a develop of maintenance of building exteriors course
  • AIC is interested with the use of lasers in conservation, so will see if they will offer a coarse in the next calendar year
  • Still using the Center’s knowledge to help with heritage education efforts even though there is not a department specialized for it.
  • Worked with 8th graders and they identified stones and took a tour of the cemetery to identify stones
  • Worked with a 5th grade group and studied acid rain and learned the effects of rain. Did an experiment with Tums and vinegar
  • NCPTT is working to help define the Department of Defense preservation standards
  • Put together a half-day symposium about non-destructive testing in cultural heritage
  • Resources—we have an aging laboratory. Built in 1996. Equipment is getting old. Heavy workload. And keeping up with the social media world. Social media adds more work rather than eliminates work for us.
  • Internal disability within the Park Service. NCPTT was not identified in the Park Service. How do we get involved to the point that when they want to start a project, they call us first?

Andy Ferrell – Architectural & Engineering Program

  • Jessica Cleaver from Tulane University and Joshua Springer from Ball State will intern with the program this summer.
  • Jeff Guin has created the podcasts program. Ferrell wants to challenge each board member to work with NCPTT staff to create a podcast.

Three Focuses:

  • Disaster preparedness and response. This includes work with Barrett Kennedy and FEMA
  • Sustainability and historic preservation thru LEED training. NPS is uniquely placed to consider greening and sustainability
  • Preservation Trades – Leading efforts in training in the preservation trades.

Ferrell opens floor for board’s comments:

  • Foxall: Discussion with FEMA – if using pre-bid contractors, they must come from region the disaster occurred. Creole cottages could not be properly repaired by New York contractors. Issue of FEMA and the cultural heritage, lack of awareness of cultural heritage in the midst of disasters.
  • Issues with paint stripper study. Look to commercial off the shelf products. Weiss wants to be sure you cover class of strippers.
  • Energy demonstration projects can take place at NCPTT. Foxall discusses sustainable energy issues at Fort Lewis: studies.
  • Garrison recommends that Ferrell look at the sustainability plan for the Grand Canyon. He also recommends that NCPTT look at alternatives to LEED. Ferrell responds that their affiliation with LEED is because it has become an industry standard.
  • For the preservation community, the conservation and recycling everything bit, the concept of eligibility becomes a mute point.
  • Look into the study, Preservation versus conservation, as a concept toward the move to sustainability. Save certain things instead of saving everything.
  • Disaster response: how to do this correctly; want to restore resources rather than preserve resources.
  • CRM article about planning cycle; Chambers book on cyclical maintenance. These are topics for NCPTT. Local preservation groups need this type of guidance.
  • Garrison is really interested in authenticity. He wants to restore a resource that shouldn’t just be conserved. The Park Service has a philosophy of preservation over restoration, but not everyone sees it like that. Architects who don’t know anything about interpretation don’t know what they are doing when it comes to matching and things like that. Worried about the sacrifice to authenticity in concerns to restoration.
  • Bringing ability and practicality to regular objects in a way to preserve them. And then finding a way for average people to understand the concept of preservation and looking toward the Center as a resource for knowing how to do this.
  • Preserving authenticity and preserving trades has a paradox. Both are valuable, but they still have a paradox about them.
  • Weiss indicates that this paradox was seen in France about 20 years ago.
  • Graham: Has anyone looked at the outcomes of the curriculum before using it as a prototype? Ferrell responds with an example from the New Jersey of Technology where the high school curriculum infuses preservation into the curriculum in hopes the high schools come out with either a better appreciation of preservation or perhaps interested in a future career in preservation. Cordell adds that they have viewed some statistics and the students who partook in the program had a higher level of interest in preservation. Ferrell also adds that the students in the curriculum have higher mathematic and physics scores. Graham has a paper on the topic Ferrell could look at.
  • Graham is struggling with the balance of preservation and sustainability in the teaching curriculum. Ferrell: What we are looking for is a more holistic approach to sustainability than you get to a green designer, and that is one of the things preservation adds to the discussion. Preservation helps make it more holistic.
  • How do we teach architects this topic? Preservation as another parameter of design. Ferrell responds it is something they could work on it with the AIC.
  • We need to reach out to those professional societies that deal with historic materials but are not in the realm of preservation.
  • Another area is that of reaching the homeowner: comparing the conservation based versus commercially off-the-shelf products. For example, the project of paint strippers and ensuring the homeowner could participate in preservation on a logical level.
  • There is another arena with the general public: contractors and preservation professionals. Begin a campaign to include this new audience in preservation.

Kirk Cordell – Historic Landscapes Program

  • American Cemetery was site of first cemetery landscape conservation workshop.
  • Creating a landscape management database that can be used on tablet PCs and iPhone
  • Working with Olmsted Center for landscape management curriculum
  • Produced Historic Landscapes training video for replacement of a historic tree.
  • Produced Historic Landscapes podcast with Charlie Pepper
  • Summer cemetery landscape conservation workshop in Brookline, Mass.
  • Weiss asks if we are happy with the speed of progress with this program. Cordell says that we are building the program from scratch.
  • Has Olmsted Center proposed joint projects? Not yet.

DOD Standard Treatments Discussion

  • Garrison: You either specify quality of work or methods process. Can cause problems in how these are used. If the contractor is to produce a mockup you use generic specifications for materials and methods.
  • Foxall believes that experience should be seven years
  • Graham: Is there a new MOU between DOD and ACHP? Yes.
  • Need to have an owner’s representative.
  • We will return to discussion of DOD after the Pocantico discussion.

Pocantico Discussion

  • Does the Board have questions? Garrison has with those present and the document looks good. We are awaiting the press release. Some board members felt out of the loop. Commend the effort.
  • Problem with communication with the board.
  • Wanted more breath of disciplines involved – materials research and archeology, etc. were discussed at the meeting. Bob tried to steer discussions away from energy items & CO2 emissions. A lot of these issues were also social issues as well. We didn’t talk about how the recommendations can be edited through this living document. Review of the types of information is in a specified treatment standard.
  • DOD staff didn’t have construction experience. A construction team will go with typical construction methods.
  • Foxall should call Brian Lusher to discuss issues with how these standard treatments will be implemented.
  • If the DOD doesn’t have the proper professionals then it is all for naught.

David Morgan—Joint Collections Conservation Center

  • Three organizations are partners; NCPTT, NSU, CARI. The CARI collections really can’t go elsewhere because they are so tied to the location. Current storage is not up to federal standards. NSU Williamson collection part of Louisiana state archeological repository. Critical storage of space. NCPTT has collection storage needs.
  • Original design made by AJC architects in Utah. Questions about the nature of the collections conservation center? Is it really a storage facility or a conservation center? This is a pre-design stage.
  • Foxall is concerned about the nature of the designs for the three options thus far.
  • Sutton indicates that we don’t have to use the Denver Service Center. Issues with the design of the building and the appropriateness of architectural firms.
  • Can we use or readapt buildings that are already in existence?
  • Preusser didn’t see the appropriate spaces for real conservation research, clean room, dirty room, etc. Concerned about the adequacy of space. Need to revisit space allocation.
  • Address the project as a three phase program:
  1. Current plan
  2. Specialized labs
  3. Advanced storage space
  • Preusser recommends many issues to be considered. Willing to assist in design of facility. This is program requirement. Must raise this to the attention of the legislators.
  • One comment about earmarks; Congress is more willing due to the economic crisis. Money has dried up elsewhere.

Board Business

Board composition:
Terms are four years but can be reappointed. Mary Ann Gerbakas is nominated.
What do we need?

  • Archeology
  • Landscape
  • Local Agency
  • Jay Johnson
  • Nancy Odegaard

Operations of Board Meeting:

What kind of interactions do we have for the board and staff? What time of year, dates do you want?
Time of Year:

  • Other commitments
  • If they can come, consider removal of person from board
  • Hindered by the fact that the appointment process is so cumbersome.
  • Process can’t really be sped up?
  • Depends on the administration. Sutton says he can talk to FACA people in WASO to find out how to get people appointed (will ask Sherry Hutt).
  • Sutton can help with appointment but not with makeup of board.
  • Can this board have alternates? Not allowed under FACA.

Style of Meeting:

  • Preusser: Enjoys the discussion format the most, with a clear call for assistance from the board and decision making points. Enjoyed the presentation on social media and the web. The PTT Board Report will suffice for background on program activities.
  • Foxall: Thought that this was the right level of information.
  • Garrison: Advocated for a discussion format with more time dedicated to fewer topics.
  • Weiss: Would like to hear about ongoing programs and their future directions.
  • Graham: Wants conversations about mutual interests. DOD was a bit overrepresented. The social media presentation was engaging. Liked the Architecture and Engineering program’s balance of presentation and discussion. Perhaps more time programmed into meeting so that disciplines meet with manager. Incorporate working sessions and break-out sessions.
  • Sutton: Appreciates getting the expertise of the group on NPS projects such as the collections conservation center.

Time & Location of Meeting:

  • With one meeting per year, located in Natchitoches, then another location. We can go to a park.
  • Preusser: Stay in Natchitoches
  • Access to staff
  • With other locations, too much time consuming distractions
  • This meeting had good timing with 2 day meeting
  • We’re here to work, not site see.
  • Foxall: Prefers to meet in a Park
  • Garrison: An annual meeting is appropriate—perhaps electronically.
  • After discussion, it was decided February or March might be good meeting time. The Annual Report could be produced concurrently. Cordell will email the board to find out specifically which dates work best for them.
  • Discussed for the time being, the meeting would be at NCPTT and would be two-day.
  • Discussed the possible days of the weeks. Friday and Saturday or Thursday and Friday.
  • Group prefers Thursday and Friday, but Cordell will contact the board to make sure.
  • The meeting was adjourned.

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One Response to 2010 PTT Board Report

  1. Thanks for posting all this info. It’s important to backup important documents like this, to ensure transparency, keep it up

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